There’s a whole lot that goes in to planning a successful, memorable event. That said, your event venue will play a key role in this success. Your venue really sets the tone for the event and can impact virtually every other aspect of the event plan, from catering to transportation to entertainment.
Selecting an Event Venue
Before you make this critical decision, there are a few things to consider.
What really matters?
When you’re choosing a venue, it’s important to consider the needs of your attendees. What is important to them? Is traveling long distance an issue to your guests? Are they more interested in a formal, black-tie event or something more casual and fun? Getting a good idea of your attendees’ lifestyles and preferences is critical when choosing an appropriate venue.
What are the logistics?
Finding a venue with the perfect ambiance isn’t helpful if it doesn’t have enough space for your group. It’s important to think about your groups’ logistics, like the number of attendees and the technological needs of the event. If your event is going to feature a panel of speakers, you’ll likely choose a different venue than you would for an intimate cocktail reception.
Does the location work?
Transportation is always a critical consideration when it comes to event planning. Before you select an event venue, consider how guests will be arriving; if you’re providing transportation, you’ll want to ensure you can do so easily and conveniently. If guests will be staying overnight, think about the distance between the event location and the hotel you’ve selected. Events, just like real estate, are all bout location, location, location.
What are the venue’s requirements?
Depending on the venue you choose, there may be restrictions on some of your event plans. For example, the venue may have a policy on using outside catering, or there could be issues with traffic in and around the event venue. Your venue’s technological capabilities could also be an issue, so be sure to get the details on that.
Does it fit your budget?
Of course, budget is a big part of event planning. Finding a venue that works that’s also within budget is a true art. Hiring an event planner can be a good way to find venues that suit your needs as well as your budget.
Ready to choose the perfect venue? Call CLI Groups today; we have the expertise you need to throw a memorable event.