March 10th, 2018
In a popular event city such as Chicago, corporate meeting planners are challenged with finding affordable venues.
When CLI’s long-time client, Pottorff, called needing assistance from a Chicago destination management company, our team was able to exceed expectations. Our event specialists were thrilled to negotiate better rental and catering pricing for two elite Chicago venues, therefore benefitting our client with more budget for entertainment.
About CLI’s Long-Time Client, Pottorff
In January 2018, Pottorff, an HVAC manufacturer and distributor, turned to CLI Groups to be their event expert for two high-profile events in Chicago. The Pottorff events team trusted CLI’s ability to provide new creative event concepts while expertly managing event logistics after working with CLI in 2017.
Chicago Event Venue Selection
The Pottorff meeting planner knew the budget and event objectives assigned would be a challenge in Chicago, a city with higher prices. A quick phone call to one of CLI’s event specialists was all that was needed to start the process of event selection, negotiation, and coordination.
Using our experience negotiating venue contracts, CLI was able to secure better meeting room rental and menu pricing for elite Chicago venues. Pottorff benefitted by having the ability to host 200 guests within budget.
The Hyatt Regency Chicago was selected to host a breakfast awards ceremony, and Rockit Bar & Grill was selected for an interactive reception to showcase new products. Rockit Bar offered an industrial, newer space in Chicago’s River North neighborhood to help increase attendance and event success.
Creative Catering Concepts
CLI is known for taking our clients’ events to the next level with creative catering concepts. For Pottorff’s first event, CLI selected a breakfast menu to encourage engagement during the breakfast awards ceremony. The key was a quality, cost-effective menu that offered minimal interuptions during the awards ceremony.
To help Pottorff meet its event objectives for the second event, an interactive reception with sales demos, CLI suggested incorporating an AFC viewing party to add a social component. The fun and casual atmosphere helped guests to relax and feel comfortable asking questions about our client’s new products.
CLI also added a creative catering element to the event with a signature drink – a blue margarita to represent company colors. This served as a memorable, unique event enhancement.
Reduced Stress and Saved Time
The CLI team stayed one step ahead during planning stages and while on-site so our meeting planner client could focus on guests and company executives.
As event attendance grew throughout the event registration process, CLI worked to secure a larger room without the client having to worry. We guided our client through the changes and provided audio visual expertise by recommending a second screen to ensure guests could see the presentations.
CLI took the burden off of Pottorff meeting planners and worked directly with the venue to provide the best possible room layout. As a result of our experience with the venue, CLI was able to proactively help guide guests from the hotel lobby to the event room.
Sharon, CLI’s On-Site Global Event Manger, used her experience managing 75+ events in 2017 to offer service above-and-beyond the standard. She arrived extra early to test audio visual set-up, complete mic checks, and confirm catering staff were ready and menus were correct.
After successful events in Chicago and Las Vegas, Pottorff has already hired CLI to execute new events in Atlanta in late 2018.
We at CLI value our client relationships in Las Vegas and cities nationwide. Client trust and peace-of-mind is always an end goal for our event planning teams. Contact us today to learn more about our global event services