September 15th, 2018
There’s no city quite like Las Vegas. Known for its vibrant nightlife, famous hotels, and grand facilities, Vegas was the perfect location for an upcoming national convention for women’s handbags and accessories.
CLI planned airport transportation, décor, and a gala dinner for a new, well-known handbag client during the group’s stay at Bellagio Hotel and Casino. While this client was extremely prepared and a true pleasure to work with, there were a few challenges associated with the event including changes to airport transportation and finding local substitutes for event furniture rentals.Approximately one third of the 800 people in attendance did not provide airline flight information prior to arrival. Early on, the CLI Event Transportation Lead identified that most of the guests were also not frequent travelers. Our team worked with our client to provide guidance on shuttle timing, welcome staff placement, and the schedule for vehicles providing transportation to and from the airport. Information about the guests’ traveling habits enabled us to prepare and proactively anticipate behavior, such as extra luggage, not knowing where to find greeters, and early departures to the airport.
Another challenge our client was faced with was missing furniture rentals. The unique pieces our client had shipped from New York did not arrive to the Bellagio when needed. Luckily, CLI stepped in to help find a local furniture rental substitute and alleviate stress from our corporate meeting planner client.
The CLI team knows Las Vegas like the back of our hand. We successfully found a local furniture rental substitute and coordinated transportation for our guests staying at the Bellagio Hotel and Casino.
CLI’s ability to source a furniture rental substitute within hours helped to alleviate some of our client’s stress. Together, the furniture and décor created an environment that encouraged conversation and put attendees at ease. We procured a couch, coffee table, product stands, and more that met the client’s specific creative design vision and event furniture rental needs.
When you have been on your feet or traveling all day, we know how important it is for the shuttle to be ready and waiting. Although nearly 300 guests did not provide their flight information, CLI was proactive and able to keep a flexible schedule to accommodate guests arriving at the airport. Our knowledge of Las Vegas hotel transportation policies and our network of contacts within the hotels also makes it easy to have our shuttles ready to pick up guests at convenient locations. For this event, we reserved shuttle spaces at the Bellagio Tour Lobby. Guests experienced this custom-tailored plan to meet their transportation needs.
Our clients have plenty to manage before, during, and after their visit. That’s why CLI’s team of experts work alongside our clients to take the stress out of event planning and provide the best service possible.
Our team is experienced with every kind of last-minute change that comes with event planning. For our client at the Bellagio Hotel and Casino, we successfully coordinated transportation, scheduled event furniture rentals, and planned a beautiful gala dinner amidst last-minute rental challenges and variable arrival times. For Las Vegas Group transportation plans, you want CLI on your side.
If you are considering a destination management company for your next corporate event, schedule a free event assessment with our specialist before your next Las Vegas program.