Challenge:
December 10th, 2018
In addition to corporate meetings and conventions in Las Vegas, CLI Groups also excels at social events, such as extravagant birthday parties and social gatherings in Las Vegas.
To help a group of life-long friends celebrate their 60th birthdays in style, a well-known event planner based in Texas contacted CLI Groups, destination management company in Las Vegas, for local support. The group of eight old friends wanted to host approximately 100 of their closest friends in Las Vegas for a night to remember.
CLI was contacted by the out-of-state event planner who specializes in high-profile events such as professional sports team private events, Victoria’s Secret after show parties, and more. The planner’s client wanted to do a birthday event with an American Bandstand theme and needed an extensive list of Las Vegas impersonators and event entertainment.
Not only did the event require six impersonators, four musical acts, and a rigorous event entertainment agenda, but it also needed all entertainment coordinated within only one month. Our team knew booking all the talent and coordinating event production would be a challenge, but we are always up for a good challenge!
Engage:
The special event was held in a large ballroom at The Venetian hotel and casino in Las Vegas. Dinner menus and an open bar were already selected by the out-of-state event planner.
CLI booked the best talent Las Vegas has to offer, including a Marilyn Monroe impersonator, an Elvis impersonator, a Beatles Tribute Band, a Dean Martin impersonator, and more. With several options for impersonators, our client appreciated our expertise in contacting and selecting only the best talent and Las Vegas impersonators.
Other talent included more unique Las Vegas impersonators such as a Buddy Holly impersonator and a Diana Ross and the Supremes group. We coordinated Las Vegas showgirls and a dance flash mob to start the event off with a powerful impact! Guests loved the array of entertainment and surprises as more and more impersonators entered the stage throughout the evening.
CLI helped with many aspects of event production including stage set-up and sound check at The Venetian.
Prior to the event, two final surprises added challenges to the event’s success, but luckily our CLI event managers are always well prepared to handle surprises.
The first surprise was the need for event décor rentals with only one week left before the event. The second surprise was a temporary closure of the Venetian loading dock on the day of the event. A special event that morning had required heightened security requirements, causing a delay in the planned load-in schedule.
Resolve:
Thanks to our experience recommending and coordinating event décor for more than 1,500 events in Las Vegas, CLI was able to react quickly and bring it all together. We always anticipate unforeseen changes to load-in schedules and are prepared for whatever may come up.
To rent the necessary event décor, CLI made a few phone calls and quickly secured table linens in black, gold, and silver to coordinate with the event theme. Our team used our local Las Vegas contacts to find and secure unique lighting chandeliers that gave the event a special touch.
On the day of the event, we talked with our contacts within The Venetian’s sales and catering teams to help expedite the reopening of the loading dock. We also worked to minimize our client’s worry in the load-in delay and developed a plan to make up for lost load-in time.
Once in the ballroom and setting up, the CLI event manager coordinated all logistics of the chandeliers being rigged the ballroom ceiling. Certain labor requirements vary by hotel in Las Vegas, and our client appreciated our local expertise of knowing parameters like the back of our hand.
In conclusion, even great event planners benefit from CLI’s unparalleled knowledge of Las Vegas events. Let our decades of experience, local relationships, and insider knowledge help your event be a true success! Contact CLI Groups and let’s get started.