August 7th, 2019
It’s always important to get the logistics of an event just right, especially when it comes to transportation. That’s why America’s largest stone and tile manufacturer turned to CLI Groups, Las Vegas Destination & Transportation Management Company, when they needed top-tier event and transportation planning and management. When they decided to hold their industry conference in the beautiful city of Las Vegas, the renowned Aria Hotel and Resort was an easy choice. But there were 800 to 1,000 team members, additional speakers, and other professionals arriving at the airport from around the world. CLI Groups set out to make the transition from airport to hotel as easy as possible.
One of the most important parts of successful event management is to make sure every small piece of your plan is in place well before the plan is in motion. For us, that meant preparing a fleet of 26 mini-coaches to move the conference attendees from the airport to Aria Hotel and Resort.
How do you take such a chaotic situation and move it along smoothly, without losing any people or luggage along the way? The answer is organization. Our event planning teams had a plan. We had 12 attendants at one airport terminal, and six at another. They flagged down guests as the flights came in, and tagged their luggage with special Aria luggage tags (which would later help the bellboys at the hotel deliver the luggage to the appropriate guest suites).
Another important element of event preparation is assuredness — put your best plan forward, but always have a backup: that’s why we had a third team waiting at the Aria hotel greeting the guests and double-checking luggage tags to assure every guest received their luggage without delay.
Thanks to our extra preparation we were able to successfully move our large group of attendees from the airport to the Aria Hotel and Resort for their conference without a hitch — and additionally assure that each guest stayed in touch with their luggage (one of the most important challenges of travel, as any frequent flyer will tell you).
At CLI Groups, we understand transportation is about more than just getting from point A to point B. Our team understands that you want attention to detail so that you don’t have to worry about a single thing. If you want to make your next event the experience of a lifetime for your attendees, contact our team or give us a call at 702-329-9908.