Tips for saving Money When Holding a Meeting or Conference

Depending on your industry, holding meetings and conferences may be something you need to do often. Even if you only hold a few large meetings a year, there is money to be saved! Understanding some of the best budget tips for saving money when holding a meeting or conference can help you cut costs without cutting the quality of the event.

Flexibility Matters

When you are able to be flexible with the dates of your meeting, you may be able to save money. Flexibility with the location and dates will allow you to compare multiple options and choose the one fitting best with your schedule and your budget.

Find Free Wi-Fi

Finding a venue with free Wi-Fi will save you from paying for the connection. Not all meeting venues include free internet access, so if you want to save money, find one that does!

Choose Reusable Materials

If you know this won’t be your only meeting, choosing materials you will be able to reuse at other meetings will help cut the cost. For example, if you need a company banner for the backdrop, choose a design you can use at multiple events instead of one specific to just one event.

Get Rid of Printing Costs

Just about everybody has a smartphone and/or tablet these days, making it possible to share the information you need with attendees without spending money to print handouts. You don’t need to print materials when you can simply keep it digital.

There are several ways to help cut costs when planning meetings and conferences. Though it might seem counterintuitive, hiring a professional event coordinator will help you save money, especially if you need to plan multiple events every single year.